Partner Guide 2019
Thank you for participating in Wanderlust events! Please read below including the general and site specific information. If you have questions or concerns please contact us.
First steps:
- Please fill out the Partner Advance Form ASAP to confirm your activation plans and needs.
- Certificate of Insurances (COI) are due AT LEAST one month prior to each event. Please contact Chelsea Morettoni with any questions (Chelsea@wanderlust.com).
General Information
Please read all information below. For TBD items, please check back later or ask your Wanderlust contact for assistance.
Please advance any box trucks, trailers or larger vehicles with Jon@wanderlust.com. Please use the smallest delivery vehicle possible. If applicable please have trucks include a pallet jack and lift gate. 108 EVENTS & 2-DAY FESTIVALS Wanderlust cannot accept advance shipments. Everything must arrive during load in and deliveries must be scheduled. Please be available to manage and accept your own deliveries. 4-DAY FESTIVAL *USPS shipping NOT accepted except in O’ahu. Visit wanderlust.com/shipping for details on sending packages to/from event site. You must notify Wanderlust of every package you ship to the festival by filling out this shipping form. For delivery and shipping inquiries, please email Jon@wanderlust.com.
Unless you arrange to bring your own tent, you will be provided with a white, festival-style high-peak or fiesta-frame style tent at the size specified in your contract. TENT HEIGHT can vary event to event. Most often crossbars rest less than 8′ tall. Be advised that trade show walls most often do not fit under these tents. Please size wall banners appropriately so that they fit between tent poles. General measurements for 8′ tent legs include: 10 x 10 tent: 9′5″(W) x 7′9″(H) 10 x 20 tent: 19′5″(W) x 7′9″(H) 20 x 20 tent: 19′5″(W) x 7′9″(H) Please reach out to Jon@wanderlust.com for further questions.
Please consult with your Wanderlust contact if you have a custom activation. Additional permitting fees may apply. All tents and structures should be able to handle wind and rain, sun exposure and the natural elements. Please make sure to secure everything appropriately. Please visit our Custom Build Permitting page for general and site specific information.
Kula Market footprints are typically built in rows. Other tents or builds may be placed directly next to or on both sides with no additional spacing. NOTE: Corner or stand alone footprints are not available for request.
Load-in: Please be prepared to move vehicles immediately after they are offloaded. Load-out: Please completely break down your booth and move items to loading zones as designated by on site Wanderlust staff.
Wanderlust events are rain or shine. We may adjust the schedule due to weather. Please prepare for various weather conditions and check the forecast. Wanderlust provided high peak tents come with walls.
These events take place on outdoor terrains, often grass. Please prepare to carry or dolly items on unpaved surfaces. NOTE: Most footprints are not level.
If you bring your own tent or build, you must bring sufficient weights. Wanderlust will not provide tent weights. Using a 10×10 pop-up tent for example, we recommend at least 35 lbs per leg. Please ask if you are unsure about how much weight is appropriate for your structure.
Use the Partner Advance Form at the top of page to advance power needs. Please list all items that need power. Electricity is available only on event days. If you require more than a standard 120V 20A outlet, please email jon@wanderlust.com NOTE: Power outlets may be up to 100′ away. Please bring long enough extension cords. Wanderlust will not provide extension cords or power strips.
Failure to comply with greening guidelines may result in being asked to discontinue serving. Using compostable products is mandatory at all Wanderlust Events. In order to comply with these greening initiatives, styrofoam and plastic food service ware is not permitted. Approved items include paper cups and plates that are compostable, and other items found here. We appreciate your support in our recycling and composting program! Please break down your cardboard AND separate your recyclables from your trash at your booth. If you need any bags, ask a custodial or green team member. Clear or white bags are for recycling and black bags are for trash. Let us know if you have any needs requiring extra bins or service. Please DO NOT leave anything behind. This includes weights for your tents, such as cinder blocks, carpets and other décor. Many parks do not allow glass to be handed out. Pouring from glass into sample cups is often allowed within your footprint.
Please help us Wander Without Waste! As yogis, it is our duty to be good stewards of the Earth, so please conserve! Promotional giveaways made from plastic are not permitted at our festivals. All promotional materials must be printed on recycled paper, however, we encourage reducing printed materials by providing brand messaging and discount codes on display boards. Lets work together to minimize our waste and build a positive relationship with our environment. Check out this page and see how we’re doing our part to create a greener festival experience.
Wanderlust encourages our partners to use signage and banners with sustainable materials, such as natural fabrics or reclaimed wood, instead of vinyl or plastic whenever possible.
Any capture of photos or videos on-site must be approved in advance by Wanderlust. Such approval will not be unreasonably withheld provided that such photo or video capture occurs in close proximity to your activation area. All photographers and videographers must be identified in advance and must wear appropriate photo/video credentials issued by Wanderlust. Wanderlust cannot authorize photo or video capture in any class. Full-resolution copies of any photos or videos captured on-site must be provided to Wanderlust promptly upon request and Wanderlust retains the right to use any photos captured at our events for promotional purposes.
Sample sizes are limited to 3 oz or less at all events. Wellspring is 1oz or less for food samples and 2oz or less for beverage samples. Please visit our F&B Permitting page for site specific requirements and general information on permits. F&B permitting contacts for questions can be located on the permitting page.
If you would like to spread the word about Wanderlust, please reference our 2019 Marketing Kit, Which includes text templates and multimedia assets that can be used as references when building out your creative.
What is an affiliate? A like-minded business who promotes Wanderlust to their local community and larger network regional to Wanderlust events. Affiliates receive 15% commission on total sales of any qualifying access ticket by sharing a unique affiliate link; paid out within 30 days of the referral. As an affiliate, businesses are able to monetize conversations they are already having while helping to drive ticket sales. Fill out the Program Application to sign up. Have more questions? Check our FAQ page.
If you have any additional questions, please contact your Wanderlust point of contact directly, information below. Thank you for participating in the 2019 Wanderlust Events. We look forward to working with you! Sincerely, The Partnerships Team CONTACT INFORMATION Jodi Blea Vin Treglia Amanda Crooks Jon Bingham Danielle Zotter Heather Chmielewski Chelsea Morettoni
PHONE: 347-596-0737
EMAIL: jodi@wanderlust.com
PHONE: 516-375-5003
EMAIL: vin@wanderlust.com
PHONE: 973-617-6351
EMAIL: amandac@wanderlust.com
PHONE: 801-598-9608
EMAIL: jon@wanderlust.com
PHONE: 917-453-2035
EMAIL: danielle@wanderlust.com
PHONE: 216-210-2749
EMAIL: heatherc@wanderlust.com
PHONE: 845-518-0494
EMAIL: chelsea@wanderlust.com
108 Events
DATE
Saturday | March 23, 2019
ADDRESS
Embarcadero Marina Park South
200 Marina Park Way
San Diego, CA 92101
OFFICIAL SAN DIEGO 108 WEBSITE
Please check out our San Diego 108 Event webpage for more information on the event schedule, specific event information and FAQs.
KULA MARKET HOURS
7:30 AM – 3:30 PM
LOAD-IN/OUT + PARKING DETAILS
Load-in: Friday, 3/22 2:00-5:00 pm
Load-out: Saturday, 3/23 3:30 PM
Parking: at park is $12/day, first come first served (limited spaces available). Parking garages nearby are also available.
SELLER PERMITTING
No seller’s permit is required for the San Diego Event.
DATE
Sunday | May 31, 2019
ADDRESS
Salt River Fields at Talking Stick
7555 N. Pima Rd
Scottsdale, AZ 85258
OFFICIAL SCOTTSDALE 108 WEBSITE
Please check out our Scottsdale 108 Event for more information on the event schedule, specific event information and FAQs.
KULA MARKET HOURS
7:30 AM – 3:30 PM
LOAD-IN/OUT + PARKING DETAILS
Load-in: Saturday, 3/30 1:00-5:00 pm
Load-out: Sunday, 3/31 3:30 PM
Parking: Parking is available off of the North Pima Road entrance.
SELLER PERMITTING
Anyone planning to sell goods at SRPMIC (Salt River Pima–Maricopa Indian Community) must fill out the event license application (the red button) on this page. After reading the directions, click “next” at the bottom of the page. The next page will have locations within Maricopa County where events take place, please select “Salt River Fields at Talking Stick” and then look for Wanderlust 108. Once you select Wanderlust 108 this will bring you to the correct application. There is a $25 fee associated with this license.
For any questions, please contact Juana Fulwilder at 480-362-7649 or Chelsea Morettoni (chelsea@wanderlust.com)
DATE
Saturday | April 13, 2019
ADDRESS
The Lawn at Reunion Tower
692 Sports St.
Dallas, TX 75207
OFFICIAL DALLAS 108 WEBSITE
Please check out our Dallas 108 Event webpage for more information on the event schedule, specific event information and FAQs.
KULA MARKET HOURS
6:30 AM – 2:30 PM
LOAD-IN/OUT + PARKING DETAILS
Load-in: Friday, 4/12 1:00-5:00 pm
Load-out: Saturday, 4/13 2:45 PM
Parking: Parking is available in Lot B next to the Lawn at Reunion Tower (Reunion Blvd. & Sports St.) on a first come first served basis. You will be required to pay up to $13 for 8hrs. There is also paid parking at the intersection of Reunion Blvd. and Houston St.
SELLER PERMITTING
Sellers permit is not required.
DATE
Saturday & Sunday | April 27-28, 2019
ADDRESS
Santa Monica Pier
200 Santa Monica Pier
Santa Monica, CA 90401
OFFICIAL LOS ANGELES 108 WEBSITE
Please check out our Los Angeles 108 Event webpage (Saturday & Sunday) for more information on the event schedule, specific event information and FAQs.
KULA MARKET HOURS
7:30 AM – 3:30 PM
LOAD-IN/OUT + PARKING DETAILS
Load-in: Saturday, 4/27 4:00 AM – 6:00 AM Day of Show
Load-out: Sunday, 4/28 4:00 PM
Parking: Main Street: Appian Way / Pacific Coast Highway Parking: Santa Monica Pier Parking Lot – All event parking will be at the Santa Monica Pier Parking lot. This is a pay to park location. This can be accessed off of Appian Way (northbound) or Pacific Coast Highway (Southbound), next to the Pier. We encourage the use of public transportation and local ride-share programs.
Santa Monica Pier Weight Limits
SELLER PERMITTING
As a partner, you must obtain a seller’s permit if you intend to sell any goods in the state of California. Please display permit at your booth for state compliance. To register online, check here.
DATE
Saturday-Sunday | August 10-11, 2019
ADDRESS
Great Lawn Park
101 Yosemite St.
Denver, CO 80230
OFFICIAL DENVER WEBSITE
Please check out our Denver Event for more information on the event schedule, specific event information and FAQs.
KULA MARKET HOURS
Saturday – Sunday: 7:30 AM – 4:30 PM, option to stay open until 6 PM
LOAD-IN/OUT + PARKING DETAILS
Load-in: Friday, 8/9 1:00-5:00 PM
Load-out: Sunday, 8/11 6:30 PM
SELLER PERMITTING
Sellers permit is not required.
DATE
Saturday-Sunday | August 17-18, 2019 – Please check back later in the year for confirmed date.
ADDRESS
DCR Hatch Memorial Shell
47 David G Mugar Way
Boston, MA 02108
OFFICIAL BOSTON 108 WEBSITE
Please check out our Boston 108 Event for more information on the event schedule, specific event information and FAQs.
KULA MARKET HOURS
Saturday – Sunday: 7:30 AM – 3:30 PM
LOAD-IN/OUT
Due to low bridge clearance there is a height restriction for loading in this event. Nothing larger than a cargo van/SUV can access the park. No vehicles over 9′ can get in.
Load-in: Friday, 8/16 10:00 AM – 4:00 pm
Load-out: Sunday, 8/18 3:30 PM
PARKING DETAILS
NO on site parking but there are garages nearby:
- Parking lot at MGH on Cambridge Street // http://www.massgeneral.org/visit/parking/parkingmaincampus.aspx >
- Parking garage at Boston Common // https://massconvention.com/about-us/boston-common-garage
SELLER PERMITTING
Covered under event application.
DATE
Sunday | September 8, 2019
ADDRESS
Prospect Park – The Nethermead
101 Prospect Park Southwest
Brooklyn, NY 11225
OFFICIAL BROOKLYN 108 WEBSITE
Please check back for the updated event page for more information on the event schedule, specific event information and FAQs.
KULA MARKET HOURS
7:30 AM – 3:30 PM
LOAD-IN/OUT + PARKING DETAILS
Load-in: Saturday, 9/7 12:00 PM – 6:00 PM
Load-out: Sunday, 9/8 3:30 PM
Parking: there is no parking available within the park. Public street parking is available in surrounding neighborhoods and around the park.
SALES PERMIT
If you are selling items at the Brooklyn event, you will need to apply for a Certificate of Authority. Visit the NYS License Center Website and follow all listed directions. Twenty-four hours after the form has been submitted please follow up with the License Center to confirm approval. Once approved please ask them to fax you the license; if it is mailed out it will not arrive in time for the Brooklyn 108 event.
CASH
Prospect Park has requested that sellers do not handle cash on site as part of the Park’s security policy. We recognize this may not be possible at all times, but we would like to encourage sales via credit or debit card when at all possible.
2-Day Festivals
DATE
Saturday-Sunday | April 6-7, 2019
ADDRESS
The Meadow at Piedmont Park
10th Street NE & Charles Allen Dr NE
Atlanta, GA 30306
For large drop-offs: Entrance to park will be at the intersection of 10th St NE & Charles Allen Dr NE.
OFFICIAL ATLANTA 2-DAY WEBSITE
Please check back for the updated event webpage for more information on the event schedule, specific event information and FAQs.
SITE NOTES
No GLASS can be handed out. Pouring into cups is allowed within your footprint.
KULA MARKET HOURS
Saturday: 7:00 AM – 6:30 PM
Sunday: 7:00 AM – 5:30 PM
LOAD-IN/OUT + PARKING DETAILS
Load-in: Friday, 4/5 1:00-5:00 pm
For large drop-offs: Entrance to park will be at the intersection of 10th St NE & Charles Allen Dr NE.
Load-out: Sunday, 4/8 6:30pm
Parking: Off-site parking and surrounding street parking where available. SAGE Parking deck located by the Atlanta Botanical Gardens (Address to Parking Garage: 1320 Monroe Drive, Atlanta, GA 30306). 8-9’ Clearance for vehicles. We encourage the use of public transportation and ride-share programs.
SELLER PERMITTING
No sellers permit required. Food sellers and samplers must work with our Food & Beverage Manager:
CONTACT: Bethany Costello (bethany@wanderlust.com) with questions regarding Food & Beverage Permitting.
DATE
Saturday-Sunday | May 4-5, 2019
ADDRESS
Hellman’s Hollow
1000 John F Kennedy Drive
San Francisco, CA 94122
OFFICIAL SAN FRANCISCO 2-DAY WEBSITE
Please check out our San Francisco 2-Day Event for more information on the event schedule, specific event information and FAQs.
SITE NOTES
No GLASS can be handed out. Pouring into cups is allowed within your footprint.
LOAD-IN/OUT + PARKING DETAILS
Load-in: Friday, 5/3 8:00 AM – 5:00 PM (please schedule a time with jon@wanderlust.com)
Load-out: Sunday, 5/5 5:30 PM
PARKING
There is limited street parking surrounding the park and on John F. Kennedy Drive. The closest parking garage is the Music Concourse Parking – about a 30 minute walk through the park. For partner affiliates not loading into the park, public transportation is encouraged where ever possible.
KULA MARKET HOURS
Saturday: 9:30 AM – 6:30 PM
Sunday: 9:30 AM – 5:30 PM
SELLER PERMITTING
As a partner, you must obtain a seller’s permit if you intend to sell any goods in the state of California. Please display permit at booth for state compliance.
To register online, check here.
DATE
Saturday-Sunday | May 18-19, 2019
ADDRESS
King County’s Marymoor Park
6046 West Lake Sammamish Pkwy NE
Redmond, WA 98052
OFFICIAL SEATTLE 2-DAY WEBSITE
Please check out our Seattle 2-Day Event for more information on the event schedule, specific event information and FAQs.
LOAD-IN/OUT + PARKING DETAILS
Load-in: Friday, 5/17 8:00 AM – 5:00 PM (please schedule a time with jon@wanderlust.com)
Load-out: Sunday, 5/19 5:30 PM
PARKING
Parking: Parking is on site in an overflow lot near our festival grounds. The lot is off Marymoor Connecter Trail. There is no charge for parking for attendees. Wanderlust pre-pays for this lot so our attendees can park there.
KULA MARKET HOURS
Saturday: 9:30 AM – 6:30 PM
Sunday: 9:30 AM – 5:30 PM
SELLER PERMITTING
To sell onsite, please complete this King County APPLICATION and email to:
DATE
Saturday-Sunday | September 14-15, 2019 – please check back for confirmed date.
ADDRESS
Grant Park
Butler Field
337 East Randolph St
Chicago, IL 60601
OFFICIAL CHICAGO 108 WEBSITE
Please check out our Chicago 2-Day Event for more information on the event schedule, specific event information and FAQs.
KULA MARKET HOURS
Saturday – Sunday: 7:30 AM – 4:30 PM, option to stay open until 6 PM
LOAD-IN/OUT + PARKING DETAILS
Load-in: Friday, 9/13 10:00 am – 5:00 pm
Load-out: Sunday, 9/15 6:30 PM
Parking: Parking is available in parking garages surrounding the park: East Monroe Street and Millennium Park Garages (entrance on Columbus Dr and Monroe St) or Grant Park North Garage (entrance at Michigan Ave between Madison and Randolph). Additional Parking information will be advanced leading up to the event.
SELLER PERMITTING
Out of state companies do not need to register with the City of Chicago. Coupons from the Department of Revenue will be distributed on-site and you must fill out and submit the coupon to the City of Chicago along with applicable sales tax after the event.
Any companies local to Chicago should already have an Illinois Business Tax #. If you do not please register at https://mytax.illinois.gov Click on the Registration Tab > Register New Business.
CUSTOM BUILDS
Custom builds and structure require engineered stamped drawings and calculations approved by Wanderlust before beginning the permitting process. Deadline to submit customs build drawings is July 13, 2019.
4-Day Festivals
FESTIVAL DATES
Thursday – Sunday | June 6-9, 2019
ADDRESS
10 Snowshoe Dr.
Snowshoe, WV 26209
ABOUT HOST SITE / DIRECTIONS / LODGING
http://wanderlust.com/festivals/snowshoe/plan/
Snowshoe has limited cellular service due the resort’s proximity to a radio telescope.
KULA MARKET HOURS
LOAD-IN/OUT + PARKING DETAILS
Load-in: Wednesday, 6/5 1:00-6:00 PM
Load-out: Sunday, 6/9 5:00 PM
Parking: There is ample parking located onsite just steps from the main festival site.
WEATHER
Snowshoe weather varies from extraordinary summer sunshine to downpours! Please plan ahead for possible rain and colder nighttime temperatures. Be mindful that all of our events take place at high altitudes. Weather may include extreme temperatures and precipitation is always a possibility. Please arrive prepared with appropriate rain gear / hard weather clothing. Remember to drink plenty of water to avoid altitude sickness. The festival will happen rain or shine.
SELLER’S PERMIT
If you intend to sell any goods on-site you must file your business with the West Virginia State Tax Department. For tax information and assistance please contact the West Virginia Tax Department at (304) 558-3333 or (800) 982-8297.
FESTIVAL DATES
Thursday – Sunday | June 20-23, 2019
ADDRESS
5 Village Lodge Rd, Stratton Mountain, VT 05155
KULA MARKET HOURS
LOAD-IN/OUT + PARKING DETAILS
Load-in: Wednesday, 6/19 1:00-6:00 PM
Load-out: Sunday, 6/23 5:00 PM
Parking: There is ample parking located on site just steps from the main festival site.
ABOUT HOST SITE / DIRECTIONS / LODGING
http://wanderlust.com/festivals/stratton/plan/
WEATHER
Stratton weather varies from extraordinary summer sunshine to downpours! Please plan ahead for possible rain and colder nighttime temperatures. Please be mindful that all of our events take place at high altitudes. Weather may include extreme temperatures and precipitation is always a possibility. Please arrive prepared with appropriate rain gear / hard weather clothing. Remember to drink plenty of water to avoid altitude sickness.
SALES – BUSINESS TAX ACCOUNT + LICENSE
Anyone who sells taxable items in VT must obtain a Business Tax Account & License from the Vermont Department of Taxes and collect and remit on those sales. This requirement applies for all sales even if the sales are for one day or regularly throughout the year. You will receive your license after processing of your application. There is no fee for the license. Please note this means you must charge sales tax on all items sold.
NOTE: Any out-of-state retailer coming into Vermont must obtain a Vermont license. The out-of-state license is not a substitute for the Vermont license.
If you have any questions, please call the Office of Professional Regulation (OPR) at (802) 828-1505.
FESTIVAL DATES
Thursday – Sunday | July 18-21, 2019
ADDRESS
1960 Squaw Valley Rd
Olympic Valley, CA 96146
KULA MARKET HOURS
LOAD-IN/OUT + PARKING DETAILS
Load-in: Wednesday, 7/17 1:00-6:00 PM
Load-out: Sunday, 7/21 5:00 PM
Parking: There is ample parking located onsite just steps from the main festival site.
ABOUT HOST SITE / DIRECTIONS / LODGING
http://wanderlust.com/festivals/squaw-valley/plan/
WEATHER
The resort often receives 40 or more feet of snow in winter, but the summers are dry and mild, with cool mornings typically giving way to day temperatures in the 70s or low 80s. However, weather may include extreme temperatures and precipitation is always a possibility. Please arrive prepared with appropriate rain gear / hard weather clothing / and sunscreen for extra sunny days.
SELLER’S PERMIT
All partner who are selling in California will need to obtain a California seller’s permit from the Board of Equalization by Friday, July 5. If you are out of state or don’t already have a permit, you can find the application by going to this link and selecting “NEW REGISTRATION”. There is no cost to apply, but you will need to submit your sales and pay the appropriate sales tax at the conclusion of the event. If you are exempt from paying sales tax, you must complete this form. Any out-of-state retailer coming into California must obtain a Seller’s permit. Permits or licenses from other states do not qualify.
For more information on Temporary Seller’s Permits please reference this webpage.
FESTIVAL DATES
Thursday – Sunday | August 1-4, 2019
ADDRESS
4325 Blackcomb Way
Whistler, B.C. VON 184
KULA MARKET HOURS
LOAD-IN/OUT + PARKING DETAILS
Load-in: Wednesday, 7/31 1:00-6:00 PM
Load-out: Sunday, 8/4 5:00 PM
Parking: As of July 1, 2017 – The parking in Whistler has changed: Lots 4+5 are no longer free – all lots will be paid. You can either pay per day (rates here) or purchase a monthly pass (rates here). All parking must be paid for on site at a parking pay station and monthly parking passes are one per vehicle.
ABOUT HOST SITE / DIRECTIONS / LODGING
https://wanderlust.com/festivals/whistler/plan/
WEATHER
Summer weather in Whistler averages around 75°F/24°C. However, weather may include extreme temperatures and precipitation is always a possibility. Please come prepared with appropriate rain gear / hard weather clothing. Temperatures may be cooler at night.
BUSINESS LICENSE
All partner and vendor sales require approval from the local municipality. Wanderlust will work with the RMOW directly to obtain approval on your behalf. Please fill out a Business License Application and submit the form to Chelsea Conroy at chelsea@wanderlust.com as soon as possible. Wanderlust will then submit your application to the RMOW for approval.
On your application, please list the event as “Wanderlust Festival Whistler” and the location as Westin Patio.
Business License Application Approval
The process for approving business license applications depends on the nature of the business.
- Applications for non-resident (out-of-town) businesses or home occupation businesses generally take approximately five business days.
- Applications for commercial based businesses can vary from 20 days to eight weeks.
Please allow adequate time to meet business license requirements prior to your business’s anticipated opening date.
Wellspring
More information to come! Please check back later.
KEY DATES
Date October 4-6 (Fri-Sun), 2019
ADDRESS
Palm Springs Convention Center
277 N Avenida Caballeros
Palm Springs, CA 92262