Please advance any box trucks, trailers or larger vehicles.

Please use the smallest delivery vehicle possible. If applicable, please have trucks include a pallet jack and lift gate.

WANDERLUST SQUAW VALLEY

*USPS shipping NOT accepted except in O’ahu. 

Visit wanderlust.com/shipping for details on sending packages to/from event site. You must notify Wanderlust of every package  you ship to the festival by filling out this shipping form.

WANDERLUST BROOKLYN 108

Wanderlust cannot accept advance shipments. Everything must arrive during load in and deliveries must be scheduled. Please be available to manage and accept your own deliveries.

WANDERLUST WELLSPRING

Exhibitors are responsible for coordinating shipments directly with our Third Party General Contractor, Shepard Exposition Services. See below for more details:

Please connect with Shepard Exposition Services’ Customer Service team to coordinate shipments: losangeles@shepardes.com

For delivery and shipping inquiries, please email wanderlust.

Unless you arrange to bring your own tent, you will be provided with a white, festival-style high-peak or fiesta-frame style tent at the size specified in your contract.

TENT HEIGHT can vary event to event. Most often crossbars rest less than 8′ tall. Be advised that trade show walls most often do not fit under these tents.

Please size wall banners appropriately so that they fit between tent poles. General measurements for 8′ tent legs include:

10 x 10 tent: 9′5″(W) x 7′9″(H)

10 x 20 tent: 19′5″(W) x 7′9″(H)

20 x 20 tent: 19′5″(W) x 7′9″(H)

Please reach out for further questions.

Please consult with your Wanderlust contact if you have a custom activation. Additional permitting fees may apply.

All tents and structures should be able to handle wind and rain, sun exposure and the natural elements. Please make sure to secure everything appropriately.

Please visit our Custom Build Permitting page for general and site specific information.

For further questions, please contact Wanderlust.

Kula Market footprints are typically built in rows. Other tents or builds may be placed directly next to or on both sides with no additional spacing.

NOTE: Corner or stand alone footprints are not available for request. 

• Please advance large vehicles and/or deliveries
• Please see the bottom of this page for site specific details.
• Please book travel to allow for load-in/out.

Load-in: Please be prepared to move vehicles immediately after they are offloaded. 

Load-out: Please completely break down your booth and move items to loading zones as designated by on site Wanderlust staff.

Wanderlust events are rain or shine. We may adjust the schedule due to weather. Please prepare for various weather conditions and check the forecast.

• LIGHTNING
  • In the event of nearby lightning we will have work stoppages.
• WIND
  • Wind can be a factor at any one of our events. Please secure your tent/build sufficiently with weighted sandbags!
• RAIN
  • Please prepare in case of rain.
  • We recommend you bring tarps to protect your activation items.
  • Protect yourselves with appropriate rain gear.
• TEMPERATURE
  • Whether hot or cold, make sure to plan with the appropriate gear and or supplies.

Wanderlust provided high peak tents come with walls.

These events take place on outdoor terrains, often grass. Please prepare to carry or dolly items on unpaved surfaces.

NOTE: Most footprints are not level. 

If you bring your own tent or build, you must bring sufficient weights. Wanderlust will not provide tent weights.

Using a 10×10 pop-up tent for example, we recommend at least 35 lbs per leg. Please ask if you are unsure about how much weight is appropriate for your structure.

Use the Partner Advance Form to advance power needs. Please list all items that need power.

Electricity is available only on event days.

If you require more than a standard 120V 20A outlet, please email Wanderlust.

NOTE: Power outlets may be up to 100′ away. Please bring long enough extension cords. Wanderlust will not provide extension cords or power strips.

Failure to comply with greening guidelines may result in being asked to discontinue serving.

Partner Initiatives

• Using compostable products is mandatory at all Wanderlust Events. In order to comply with these greening initiatives, styrofoam and plastic food service ware is not permitted. Approved items include paper cups and plates that are compostable, and other items found here. We appreciate your support in our recycling and composting program!  If you run out on site, no worries! Ask your onsite contact for some reserve products.
• Please break down your cardboard AND separate your recyclables from your trash at your booth. If you need any bags, ask your Account Manager or green team member. Clear or blue bags are for recycling, green bags are for compost only, and black bags are for trash. Let us know if you have any needs requiring extra bins or service.  Be sure to remove any tape or plastic wrapping on the cardboard before recycling.
• Do not use park waste receptacles as they are not managed by the event staff.  Use only Wanderlust provided three-stream receptacles. If your booth requires a receptacle, please let your Account Manager know prior to the event.
• Please try to only use recyclable materials that are rated as #1 or #2.  #3 recyclable materials are the hardest to process and most likely to be considered trash.  Other recyclable materials include metals, paper, and glass. Styrofoam products are not permitted.
• Compostable products, including cups and bags, must be clearly marked “Compostable”.  Products labeled “biodegradable” or “degradable” are not accepted into the compost.  
• Responsible packing and shipment practices must be followed.  Do not have one item per box and do not have items wrapped in plastic as this creates more waste than necessary.
• PLEASE DO NOT leave anything behind. This includes weights for your tents, such as cinder blocks, carpets, bags of sand, and other décor.  Be sure to micro-sweep your booth space for any and all trash or food waste left behind, including zip-ties. Let’s leave the space as clean as we found it!  You must have your site cleared by your Account Manager before you depart in order to have your greening deposit refunded.
• If your product is donatable to a shelter or food donation service, please coordinate with the organization and discuss the plans with your Account Manager.  If you need assistance with finding an organization, please let your Account Manager know.
• Many parks do not allow glass to be handed out. Pouring from glass into sample cups is often allowed within your footprint.  Ask your Account Manager for site specific details.

Failure to comply with any of these greening guidelines may result in being asked to discontinue serving and/or participation.

Please help us Wander Without Waste! As yogis, it is our duty to be good stewards of the Earth, so please conserve! Promotional giveaways made from plastic are not permitted at our festivals. All  promotional materials must be printed on recycled paper, however, we encourage reducing printed materials by providing brand messaging and discount codes on display boards. Lets work together to minimize our waste and build a positive relationship with our environment. Check out this page and see how we’re doing our part to create a greener festival experience.

Wanderlust encourages our partners to use signage and banners with sustainable materials, such as natural fabrics or reclaimed wood, instead of vinyl or plastic whenever possible.

Any capture of photos or videos on-site must be approved in advance by Wanderlust. Such approval will not be unreasonably withheld provided that such photo or video capture occurs in close proximity to your activation area. All photographers and videographers must be identified in advance and must wear appropriate photo/video credentials issued by Wanderlust. Wanderlust cannot authorize photo or video capture in any class. Full-resolution copies of any photos or videos captured on-site must be provided to Wanderlust promptly upon request and Wanderlust retains the right to use any photos captured at our events for promotional purposes.

Sample sizes are limited to 3 oz or less at all events. Wellspring is 1oz or less for food samples and 2oz or less for beverage samples.

Please see below dropdowns for site specific requirements and general information on permits.

Check back for our updated 2020 Marketing Kit to help spread the word about Wanderlust.

What is an affiliate?

A like-minded business who promotes Wanderlust to their local community and larger network regional to Wanderlust events.

Affiliates receive 15% commission on total sales of any qualifying access ticket by sharing a unique affiliate link; paid out within 30 days of the referral.

As an affiliate, businesses are able to monetize conversations they are already having while helping to drive ticket sales.

Fill out the Program Application to sign up.

Have more questions? Check our FAQ page.

If you have any additional questions, please contact your Wanderlust point of contact directly, information below.

Thank you for participating in the 2019 Wanderlust Events. We look forward to working with you!

Sincerely,

The Partnerships Team

FESTIVAL DATES

July 16-19, 2020

ADDRESS

1960 Squaw Valley Rd
Olympic Valley, CA 96146

KULA MARKET HOURS

LOAD-IN/OUT + PARKING DETAILS

Load-in: Wednesday, 7/17 1:00-6:00 PM

Load-out: Sunday, 7/21 5:00 PM

Parking: There is ample parking located onsite just steps from the main festival site.

ABOUT HOST SITE / DIRECTIONS / LODGING

http://wanderlust.com/festivals/squaw-valley/plan/

WEATHER

The resort often receives 40 or more feet of snow in winter, but the summers are dry and mild, with cool mornings typically giving way to day temperatures in the 70s or low 80s. However, weather may include extreme temperatures and precipitation is always a possibility.  Please arrive prepared with appropriate rain gear / hard weather clothing / and sunscreen for extra sunny days.

SELLER’S PERMIT

All patterns who are selling in California will need to obtain a California seller’s permit from the Deptartment of Tax and Fee Administration by TBD.  If you are out of state or don’t already have a permit, you can find the application by going to this link and selecting the “Registration – Main Menu” link under the “Register for a Temporary Seller’s Permit” section.  There is no cost to apply, but you will need to submit your sales and pay the appropriate sales tax at the conclusion of the event or by following this link.  If you are exempt from paying sales tax, please see the Exceptions section of this page for more information.

FOOD & BEVERAGE REQUIREMENTS

For Rules, Regulations and Applications, please go to Placer County’s Special Events Page.

Applications and associated fees must be submitted 4 weeks prior to the event on July 16, 2020 to allow time for corrections if needed. 

Vendors must submit applications directly to Placer County (information below). After your application is approved, please provide Wanderlust with your Temporary Food Vendor Event Authorization and Authorization Number by emailing it to your account manager.

Application fee is $97 prior to June 30, 2020.

All sponsors handling food, beverages, or water will need to obtain a permit. This applies to any sponsor (save for breweries or wineries serving their own product) sampling, selling, or distributing consumables of any kind.

Submit applications to:

Environmental Health
775 North Lake Blvd, Suite 203
PO Box 1909
Tahoe City, CA 96145

Or send via email to envhealthtahoe@placer.ca.gov

To speak with someone from the health department regarding the process, please call:

Phone: 530.581.6240

A NOTE ON SAMPLING IN CA

The Placer County Environmental Health Department wants to ensure that anyone handling food is using best practices.

The basic requirements include:

• Provide overhead protection
• Provide signage with vendor name, city/state/zip
• Provide a hand wash station
• Store all food 6+ inches off the floor
• Store samples in clean, covered containers
• Distribute samples in a sanitary manner (pre-portioned, toothpicks, sample cups, shaker bottles, etc)
• Food and samples should be kept in closed containers, more than 3 feet from the front of the booth, or under a sneeze guard / protective covering (cake dome or similar).

Note: ANY cutting, removing samples from packages, or otherwise exposing and handling food MUST take place in a space completely enclosed either in solid walls OR mesh walls.  Either this can be a separate space in the back of your booth OR you can secure a mesh wall with service windows to the front of your booth and utilize your entire space.

ALCOHOL PARTNERS

Breweries and wineries serving their own product (beer or wine) are exempt from permitting. All other alcohol vendors must obtain a Temporary Food Vendor Authorization and pay the permit application fee.

WILDLIFE ADVISORY

Squaw Valley is home to lots of wildlife from raccoons and squirrels to bears and mountain lions.  To ensure the safety of your staff, our attendees, and all wildlife please be sure to follow these guidelines:

• Remove all food from your tent overnight and store it in an area that can be fully secured
• Any food that must be kept within your space should remain in a bear proof container
• All trash should be removed from the space overnight (a member of the Wanderlust Greening team will be able to assist with this)

DATE

September 13, 2020

ADDRESS

Prospect Park – The Nethermead
101 Prospect Park Southwest
Brooklyn, NY 11225

OFFICIAL BROOKLYN 108 WEBSITE

Please check back for the updated event page for more information on the event schedule, specific event information and FAQs.

KULA MARKET HOURS

7:30 AM – 3:30 PM

LOAD-IN/OUT + PARKING DETAILS

Load-in: Saturday, 9/7 12:00 PM – 6:00 PM 

Load-out: Sunday, 9/8 3:30 PM

Parking: there is no parking available within the park. Public street parking is available in surrounding neighborhoods and around the park.

SALES PERMIT

If you are selling items at the Brooklyn event, you will need to apply for a Certificate of Authority. Visit the NYS License Center Website and follow all listed directions.  Twenty-four hours after the form has been submitted please follow up with the License Center to confirm approval.  Once approved please ask them to fax you the license; if it is mailed out it will not arrive in time for the Brooklyn 108 event.

CASH

Prospect Park has requested that sellers do not handle cash on site as part of the Park’s security policy. We recognize this may not be possible at all times, but we would like to encourage sales via credit or debit card when at all possible.

EVENT DATE

September 13, 2020

EVENT LOCATION

Prospect Park Southwest, Brooklyn, NY

DEADLINE

August 2, 2020

FOOD & BEVERAGE PERMITTING

A Temporary Food Service Establishment (TFSE) Permit is REQUIRED for ALL sampled or sold food or beverage items of any kind.

1. Each vendor is responsible for the 5 documents below:

• TFSE Guidelines
• TFSE Permit Required Documents List
• TFSE Application Packet
• Article 88 Health Code
• NYC Website (TFSE guidelines)

2. Complete and submit the  TFSE ‘Packet’  to the Dept. of Health no later than AUGUST 2nd.

It is REQUIRED that you apply in-person. Here are the details:

Department of Consumer Affairs (DCA) // 42 Broadway, Manhattan, NY 10004;

Hours: 9:00am to 5:00pm Monday to Friday.

APPLICATION FEE: $70

SAMPLING INFORMATION:

Pre-packaged items:

1. Prepackaged dry food product that requires no temperature holding.
2. Food that is potentially hazardous that will require handling and reservation.

For either of the two a TFSE or FSE permit WILL BE REQUIRED to distribute and serve them.

• “Dry Food Product” WILL NOT require the vendors to have a Food Protection Certificate holder present.
• “Potentially Hazardous Food Product”  WILL require vendors to have a Food Protection Certificate holder present in their vending booth throughout the entirety of the event.

Non pre-packaged items:

Such as: juice poured into a cup, or a granola bar broken into pieces

• Businesses serving these items are REQUIRED to have an FSE or TFSE and someone with a Food Protection Certificate supervise the food operation. This is required to avoid potential issues with food protection, proper food handling etc.

ADDITIONAL REQUIREMENTS:

• ServSafe (National Certification) or NYC Food Handlers Certificate is required for submittal of forms and operation of food booths.
• Note: Supervisor of the food operation or food worker must hold Food Protection Certificate or its equivalent where food processing or handling of potentially hazardous foods will be involved. This is the Food Protection Certification training website: https://www1.nyc.gov/site/doh/business/health-academy/food-protection-online-free.page

KEY DATES

October 23-25, 2020

ADDRESS
Palm Springs Convention Center

277 N Avenida Caballeros

Palm Springs, CA 92262

Please review the Facility Guidelines provided by the Palms Springs Convention Center (PSCC) and it’s Contractors to assist you in the planning of your activation at Wellspring. The information provided outlines services available and lists various building policies of which you should be aware of.