FOOD & BEVERAGE PERMITTING

If you are selling food and/or beverages, you will likely be required to submit additional licensing and permitting paperwork. Please read site specific information below. If you have related questions, please contact Katie Fuller.

COMPLETING PERMITS 

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FLOORING – FOOD & BEVERAGE TENTS

Flooring compliance for Health Department regulations is Vendor’s responsibility. In most cases, WL places food vendors on concrete. For detailed information about the event grounds, contact Katie.

HAND WASHING STATIONS

Hand washing stations within the booth are the responsibility of the vendor.

Instructions on constructing a Hand Washing Station.

MENU

Please feel free to be in touch with Katie Fuller regarding your exact menu selection for the festival. Please note that organic and locally sourced ingredients are preferred. Gluten-free options are highly recommended.

EXCLUDED MENU ITEMS

Please note the sale of the following menu items is not permitted:

• Bottled Water
• Water Bottles
• Cold brew Coffee, regular coffee
• Espresso Drinks
• Alcohol: Vodka / Wine / Beer / Rum / Tequila / Sake

Smoothies are permitted.

NOTE: While advertising of the above products is not allowed, drinks can include juices/teas as ingredients. For example, a “Hibiscus Sparkler” could include tea, lemon juice, sparkling water, and sugar. Products simply cannot be advertised or sold as an iced tea, juice or as a lemonade in the title. For example, you menu could list:

Beverages:

“Kate’s Cooler”

“Purple Moon”

“Mint Sparkler”

NOTE: There may be sponsors onsite giving away free samples of Juice, tea, granola bars, etc. The Vendor team will notify you if your product overlaps with a confirmed sponsor onsite.

ICE

A Wanderlust representative will visit each food booth at 11 AM and 5 PM to take bagged ice orders. The cost of ice ranges from $5-$10/ 20 lb bag depending on event location. Price will be confirmed at the beginning of the event. Payment for bags will be made at settlement at the end of the event.

FOOD VENDOR COMMISSION

Wanderlust partners with food vendors on all food and beverage sales, requiring a fee of 20% of gross sales, with a minimum of $200 paid to Wanderlust. Your deposit is applied against the 20% commission, due at the conclusion of the festival.

Wanderlust commission is due from each vendor by 6 PM on the final day of the event. All payments and invoices must be submitted in full within 30 days of the event. Please be prepared to pay with a check and present a reflection of your sales per day.

KEY DATES

Wednesday, February 24: Load-In

Thursday, February 25 – Sunday, February 28: Festival

Sunday, February 28: Load-Out

GPS ADDRESS

57-091 Kamehameha Hwy, Kahuku, HI 96731

ABOUT HOST SITE / DIRECTIONS / LODGING

http://wanderlust.com/festivals/oahu/plan/

VENDOR CHECK-IN LOCATION

The vendor check-in booth will be located in the Valet parking lot just outside the front entrance to the hotel.

PARKING

There is ample parking located onsite just steps from the main festival site.

WEATHER

Oahu weather varies from extraordinary sunshine to downpours! Please plan ahead for possible rain and windy conditions. Be mindful that all of our events take place at high altitudes.   Please arrive prepared with appropriate rain gear / hard weather clothing. The festival will happen rain or shine.

INSURANCE

If you have not already done so, please submit certificate of insurance immediately.

As stated in your agreement:

• Wanderlust requires that each Exhibitor shall maintain a valid liability insurance policy with a minimum coverage of $1,000,000 for each occurrence and a 2,000,000 General aggregate naming Wanderlust Festival, LLC (along with other entities listed below) as an “additional insured”.
• You must have a unique certificate of insurance of each event in which you are participating.
• If you already have insurance: simply call your agency and request a certificate of insurance per the instructions above.

Additional COI Information

Please add these to your COI

SELLER’S PERMIT

As a vendor, you must file a Seller’s Permit if you intend to sell any goods in the state of Hawaii.

IMPORTANT FOOD INFORMATION AND REQUIREMENTS

To learn more about the Health Regulations, click here: http://health.hawaii.gov/san/food-information/

TEMPORARY FOOD STAND APPLICATION: DUE Jan 15, 2015

There is a fee of $50 per application for events lasting 1-5 days.

Submit application and payment to:

For any questions regarding the application, contact:

Michael Okamura

michaelokamura@doh.hawaii.gov

808/368.9215

KEY DATES

Thursday, June 2: Load-In

Friday, June 3 – Sunday, June 5: Festival

Sunday, June 5: Load-Out

GPS ADDRESS

10 Snowshoe Dr.

Snowshoe, WV 26209

ABOUT HOST SITE / DIRECTIONS / LODGING

http://wanderlust.com/festivals/snowshoe/plan/

VENDOR CHECK-IN LOCATION

The vendor check-in booth will be located next to the Compass, a large white geodesic dome where all of our attendees register.

PARKING

There is ample parking located onsite just steps from the main festival site.

MOBILE SERVICE +INTERNET

Snowshoe, WV is a Quiet Zone. To learn more, click Here.

Both internet and mobile service is next to non-existent. Please be prepared to make payments “offline.”

WEATHER

Snowshoe weather varies from extraordinary summer sunshine to downpours! Please plan ahead for possible rain and colder nighttime temperatures. Be mindful that all of our events take place at high altitudes. Weather may include extreme temperatures and precipitation is always a possibility.  Please arrive prepared with appropriate rain gear / hard weather clothing. Remember to drink plenty of water to avoid altitude sickness. The festival will happen rain or shine.

INSURANCE

If you have not already done so on the payment page, please submit certificate of insurance immediately.

As stated in your agreement:

• Wanderlust requires that each Exhibitor shall maintain a valid liability insurance policy with a minimum coverage of $1,000,000 for each occurrence and a 2,000,000 General aggregate naming Wanderlust Festival, LLC (along with other entities listed below) as an “additional insured”.
• You must have a unique certificate of insurance of each event in which you are participating.
• If you already have insurance: simply call your agency and request a certificate of insurance per the instructions above.
• If you need to purchase insurance: click here.

SELLER’S PERMIT

As a vendor, you must file a Seller’s Permit if you intend to sell any goods in the state of West Virginia.

DISCOUNT CODE

To purchase 25% off  day tickets, use the discount code WVVendorlove16 on our website. Each vendor is limited to two.

KEY DATES

Wednesday, June 15: Load-In

Thursday, June 16 – Sunday, June  19: Festival

Sunday, June 19: Load-Out

GPS ADDRESS

43 VT Route 30

Bondville, VT 05340

ABOUT HOST SITE / DIRECTIONS / LODGING

http://wanderlust.com/festivals/stratton/plan/

VENDOR CHECK-IN LOCATION

Drive up Stratton Mountain Rd. Turn right just past Founders Rd. into the parking lot and head towards “Skier Drop Off”. Proceed to the Vendor Check-In tent near the large white dome. See map.

PARKING

There is ample parking located on site just steps from the main festival site.

WEATHER

Stratton weather varies from extraordinary summer sunshine to downpours! Please plan ahead for possible rain and colder nighttime temperatures. Please be mindful that all of our events take place at high altitudes. Weather may include extreme temperatures and precipitation is always a possibility.  Please arrive prepared with appropriate rain gear / hard weather clothing. Remember to drink plenty of water to avoid altitude sickness.

INSURANCE

If you have not already done so, please submit certificate of insurance immediately.

As stated in your agreement:

• Wanderlust requires that each Exhibitor shall maintain a valid liability insurance policy with a minimum coverage of $1,000,000 for each occurrence and a 2,000,000 General aggregate naming Wanderlust Festival, LLC (along with other entities listed below) as an “additional insured”.
• You must have a unique certificate of insurance of each event in which you are participating.
• If you already have insurance: simply call your agency and request a certificate of insurance per the instructions above.
• If you need to purchase insurance: click here.

SALES – BUSINESS TAX ACCOUNT + LICENSE

Anyone who sells taxable items in VT must obtain a Business Tax Account & License from the Vermont Department of Taxes and collect and remit on those sales. This requirement applies for all sales even if the sales are for one day or regularly throughout the year. You will receive your license after processing of your application. There is no fee for the license. Please note this means you must charge sales tax on all items sold.

NOTE: Any out-of-state retailer coming into Vermont must obtain a Vermont license. The out-of-state license is not a substitute for the Vermont license.

FOOD & BEVERAGE PERMITS – DUE May 15, 2016

Any vendor selling food and/or beverage items must apply for a Temporary Food Stand License. If you are only sampling but not selling, you do not need to apply for this license.

Submit Application To: 

Food and Lodging Program

108 Cherry Street – PO Box 70

Burlington, VT 05402-0070

For any questions regarding the application, contact:

Vermont Department of Health

800-439-8550 or 802-863-7221

FoodLodgingVT@state.vt.us 

DISCOUNT CODE

To purchase 25% off  day tickets, use the discount code VTVendorlove16 on our website. Each vendor is limited to two.

KEY DATES

Wednesday, June 29: Load-In

Thursday, June 30 – Sunday, July 3: Festival

Sunday, July 3: Load-Out

GPS ADDRESS

100 Elbert Ln.

Snowmass Village, CO 81615

ABOUT HOST SITE / DIRECTIONS / LODGING

http://wanderlust.com/festivals/aspen-snowmass/plan/

VENDOR CHECK-IN LOCATION

Coming soon…

PARKING

There is ample parking located on site just steps from the main festival site.

WEATHER

Aspen-Snowmass boasts an average of 300 days of annual sunshine, with average July temperatures around 65 degrees. However, weather may include extreme temperatures and precipitation is always a possibility.  Please arrive prepared with appropriate rain gear / hard weather clothing. Temperatures may be cooler at night.  Please be mindful that all of our events take place at high altitudes. Remember to drink plenty of water to avoid altitude sickness.

INSURANCE

If you have not already done so, please submit certificate of insurance immediately.

As stated in your agreement:

• Wanderlust requires that each Exhibitor shall maintain a valid liability insurance policy with a minimum coverage of $1,000,000 for each occurrence and a 2,000,000 General aggregate naming Wanderlust Festival, LLC (along with other entities listed below) as an “additional insured”.
• You must have a unique certificate of insurance of each event in which you are participating.
• If you already have insurance: simply call your agency and request a certificate of insurance per the instructions above.
• If you need to purchase insurance: click here.

STATE SELLER’S PERMIT

All vendors selling in Colorado will need to obtain a Single Special Event License from the State for vending. This license is free to all standard sales tax license holders. To apply for this use this Special Event Application (DR 0589) form or use our Special Events Fill-in Forms service.

TOWN OF SNOWMASS VILLAGE SPECIAL EVENT VENDORS LICENSE APPLICATION

All vendors selling products of any kind will also need to obtain a $15 Special Event Vendors License.

SPECIAL EVENT WILDLIFE LAWS

Every vendor must complete a Wildlife Protection Plan Special Event Vendor Form. Please complete and return page 4 of this form.

Section 7-157: FEEDING of WILDLIFE – No person shall knowingly leave or store any refuse, food product, pet food, grain or salt in a manner, which would constitute a lure, attraction or enticement of wildlife.

Section 7-155: SPECIAL EV€NT REFUSE DISPOSAL – Outdoor special event sites shall be kept free from the accumulation of refuse edible by wildlife. Refuse must be collected from the grounds at the close of each day’s activities and shall be deposited in wildlife resistant containers or enclosures, or be removed to an appropriate disposal site. * Wildlife resistant containers are fully enclosed metal containers with locks.

Tickets will be issued for these violations.

SNOWMASS VILLAGE WILDLIFE PROTECTION AND ANIMAL SERVICES REQUIREMENTS

Any vendor who is handing food of any kind will need to adhere to the following guidelines. Failure to do so may result in fines and closure.

Helpful Equipment

• Chains and locks to go around your refrigerators and freezers (not straps, a bear can rip through a strap)
• Bleach to spray on grills, equipment and the ground
• Refrigerated trucks or trailers
• Dolly to haul food items each night
• Fully enclosed metal box that LOCKS (such as a “JOBOX”) for dry food items

What CANNOT be left in the tent:

• Unopened soda/alcohol cans or bottles
• Food product left unsecured (including canned food)
• Refuse
• Oil and grease (in any form)
• Products with food scent  (for example: body lotion with almond scent)

What CAN be left in the tent overnight:

• Refrigerator and freezer with chain and lock
• Fully enclosed metal box that LOCKS! (such as a construction “JOBOX”)
• Water
• Paper products
• Kitchen appliances that are cleaned with bleach
• Tables

DISCOUNT CODE

To purchase 25% off  day tickets, use the discount code COVendorlove16 on our website. Each vendor is limited to two.

PITKIN COUNTY FOOD & BEVERAGE PERMITS – DUE June 10, 2016

Any vendor selling food and beverage items, or whose products require refrigeration, are required to submit a food permit application to the County. If you are sampling prepackaged foods that do not require refrigeration, you are not required to fill out an application.

1. Anyone preparing or refrigerating foods on-site, you must work out of a local registered commissary kitchen.
2. If you will not be selling, you will not need a Colorado Sales Tax #
3. For question “Where will wastewater be disposed?” Select:  An approved on-site receptacle at event.

For any questions regarding the application, contact:

Pitkin County Environmental Health

Bryan Daugherty, Health Inspector

bryan.daugherty@pitkincounty.com

Telephone: (970) 920-5070

Fax: (970) 920-5374

KEY DATES

Wednesday, July 13: Load-In

Thursday, July 14 – Sunday, July 17: Festival

Sunday, July 17: Load-Out

GPS ADDRESS

1960 Squaw Valley Rd.

Olympic Valley, CA 96146

ABOUT HOST SITE / DIRECTIONS / LODGING

http://wanderlust.com/festivals/squaw-valley/plan/

VENDOR CHECK-IN LOCATION

The vendor check-in booth will be located next to The Compass, a large white geodesic dome where attendees register for the weekend.

PARKING

There is ample parking located onsite just steps from the main festival site.

WEATHER

The resort often receives 40 or more feet of snow in winter, but the summers are dry and mild, with cool mornings typically giving way to day temperatures in the 70s or low 80s. However, weather may include extreme temperatures and precipitation is always a possibility.  Please arrive prepared with appropriate rain gear / hard weather clothing / and sunscreen for extra sunny days.

INSURANCE

If you have not already done so, please submit certificate of insurance immediately.

As stated in your agreement:

• Wanderlust requires that each Exhibitor shall maintain a valid liability insurance policy with a minimum coverage of $1,000,000 for each occurrence and a 2,000,000 General aggregate naming Wanderlust Festival, LLC (along with other entities listed below) as an “additional insured”.
• You must have a unique certificate of insurance of each event in which you are participating.
• If you already have insurance: simply call your agency and request a certificate of insurance per the instructions above.
• If you need to purchase insurance: click here.

SELLER’S PERMIT

All vendors who are selling in California will need to obtain a California seller’s permit from the Board of Equalization. If you are out of state or don’t already have a permit, you can find the application and FAQ here. Any out-of-state retailer coming into California must obtain a Seller’s permit. Permits or licenses from other states do not qualify.

DISCOUNT CODE

To purchase 25% off  day tickets, use the discount code CAVendorlove16 on our website. Each vendor is limited to two.

FOOD & BEVERAGE PERMITS

Vendors handling food, beverages, or water of any kind will need to obtain a permit. This applies to any sponsor sampling, selling, or distributing consumables of any kind.

CALIFORNIA APPLICATION DUE

JUNE 12, 2016

COMPLETE TEMPORARY FOOD FACILITY CONCESSIONAIRE APPLICATION

DOWNLOAD HERE

SUBMIT APPLICATION TO

VSandova@placer.ca.gov

For any questions regarding the application, contact:

Vickie Sandova, Supervising Environmental Health Specialist

775 North Lake Bouldevard, Suite 203

P.O. BOX 1909

Tahoe City, CA 96145 – 1909

VSandova@placer.ca.gov

(530) 581-6248

A NOTE ON SAMPLING IN CA

The Placer County Environmental Health Department wants to ensure that anyone handling food is using best practices. Either food should be kept in closed containers, more than 3 free from the front of the booth, or a sneeze guard should be intact.

HAND WASHING STATIONS

Hand washing stations within the booth are the responsibility of the vendor

KEY DATES

Wednesday, July 27: Load-In

Thursday, July 28 – Sunday, July 31: Festival

Sunday, July 31: Load-Out

+++PLEASE NOTE+++ 

The market is closed on Monday

GPS ADDRESS

4325 Blackcomb Way

Whistler, B.C. VON 184

BOOTH SPACE

Vending in BC takes place indoors in the Whistler Conference Center. Vendors are in a booth space that includes pipe-and-drape. If you are a table vendor, you’ve been selected as such due to the nature of your brand and your placement may be more prime. Each booth varies slightly in size, but on average is 8′ by 8′

Please do not bring any pop-up tent structure to the festival.

ABOUT HOST SITE / DIRECTIONS / LODGING

http://wanderlust.com/festivals/whislter/plan/

VENDOR CHECK-IN LOCATION

Vending at Wanderlust Whistler will be held in the Sea-to-Sky Room at the Whistler Conference Center. The address is 4010 Whistler Way, BC V0N 1B4.

Turn Right off the Sea-to-Sky Highway onto Village Gate Blvd. Take the first Right onto Whistler Way. The Conference Center is located ahead on the right. Look for the loading dock and the table marked “vendor check-in.”

Vendors will have access to the LOT A loading bay (which is NOT a raised loading bay) where you can temporarily pull your car up to unload. It is recommended that you bring your own handcart to help facilitate transferring items from your vehicle to your booth. We will have a couple of handcarts on site, but they must be shared amongst everyone.

PARKING

There is ample parking located on site just steps from the main festival site.

WEATHER

Summer weather in Whistler averages around 75°F/24°C. However, weather may include extreme temperatures and precipitation is always a possibility. Please come prepared with appropriate rain gear / hard weather clothing. Temperatures may be cooler at night.

INSURANCE

If you have not already done so, please submit certificate of insurance immediately.

As stated in your agreement:

• Wanderlust requires that each Exhibitor shall maintain a valid liability insurance policy with a minimum coverage of $1,000,000 for each occurrence and a 2,000,000 General aggregate naming Wanderlust Festival, LLC (along with other entities listed below) as an “additional insured”.
• You must have a unique certificate of insurance of each event in which you are participating.
• If you already have insurance: simply call your agency and request a certificate of insurance per the instructions above.
• If you need to purchase insurance information will be available shortly. 

BUSINESS LICENSE 

Please be aware that Wanderlust is applying for your business on our behalf. What we will need for you when you arrive onsite is the cost of the application.

More info coming soon.

KEY DATES

Wednesday, August 10: Load-In

Thursday, August 11 – Sunday, August 14: Festival

Sunday, August 14: Load-Out

GPS ADDRESS

1000 Chemin des Voyageurs

Mont-Tremblant, Quebec JOT 1P0, Canada

VENDOR CHECK-IN LOCATION

Info to follow…

ABOUT HOST SITE / DIRECTIONS / LODGING

http://wanderlust.com/festivals/tremblant/plan/

PARKING

There is ample parking located on site just steps from the main festival site.

WEATHER

Tremblant weather varies from extraordinary summer sunshine to downpours! Please plan ahead for possible rain and colder nighttime temperatures. August weather is typically long days in the 70s and comfortable nights around 60 degrees. Please be mindful that all of our events take place at high altitudes. Weather may include extreme temperatures and precipitation is always a possibility.  Please arrive prepared with appropriate rain gear / hard weather clothing. Remember to drink plenty of water to avoid altitude sickness.

INSURANCE

If you have not already done so, please submit certificate of insurance immediately.

As stated in your agreement:

• Wanderlust requires that each Exhibitor shall maintain a valid liability insurance policy with a minimum coverage of $1,000,000 for each occurrence and a 2,000,000 General aggregate naming Wanderlust Festival, LLC (along with other entities listed below) as an “additional insured”.
• You must have a unique certificate of insurance of each event in which you are participating.
• Click here to see a SAMPLE CERTIFICATE
• If you already have insurance: simply call your agency and request a certificate of insurance per the instructions above.
• If you need to purchase insurance information coming shortly.

ROYALTY + SIGNAGE

All vendors selling items on site are required to charge and are subject to a 3% royalty, a percentage applied to all transactions involving taxable goods and services. Please review and adhere to the signage and other guidelines on the Application of the Royalty. After the event, vendors must complete this form and send a check along with a sales report. Every applicable vendor must respect consumer protection laws by displaying proper signage in accordance with the guidelines.

* Note that “mystery shoppers” will check that the royalty is being charged.

FOOD + BEVERAGE PERMITS – DUE July 22, 2016

Any sponsor selling food and/or beverage items must apply for a License Application

If you are only sampling, you do not need to apply for this license.

Incomplete applications will not be processed and will be returned.

Click here for a link to Application Guidelines.

Note: Application and Guideline are in French. To translate to English, visit Google Translate and upload the document.  French application must be submitted.

Permit Fees:

$34 for the first day + $9 for each additional day

Pay be check, money order or bank draft. Make check payable to Minster of Finance

Submit Application & Payment To:

For any questions regarding the application, contact: 

Service des permis légers

Direction de la coordination administrative

Ministère de l’Agriculture, des Pêcheries et de l’Alimentation (MAPAQ)

200, chemin Ste-Foy, 11^e étage
Québec (Qc)  G1R 4X6
T 1-800-463-6210
F (418) 380-2169

http://www.mapaq.gouv.qc.ca

Permislegers@mapaq.gouv.qc.ca