Partner Guide 2021
Thank you for participating in Wanderlust events! Please read below including the general and site specific information. If you have questions or concerns please contact us.
First steps:
- Please fill out the Partner Advance Form to confirm your activation plans and needs.
- Certificate of Insurances (COI) are due AT LEAST 2 weeks prior to each event. Please review the insurance requirements. Contact Deb Morrison with any questions.
General Information
It is important that you read all information below. For TBD items, please check back later or ask your Wanderlust contact for assistance.
Please advance any box trucks, trailers or larger vehicles. Please use the smallest delivery vehicle possible. If applicable, please have trucks include a pallet jack and lift gate. WANDERLUST 108 BROOKLYN Wanderlust cannot accept advance shipments. Everything must arrive during load in and deliveries must be scheduled. Please be available to manage and accept your own deliveries. Unless you arrange to bring your own tent, you will be provided with a white, festival-style high-peak or fiesta-frame style tent at the size specified in your contract. TENT HEIGHT can vary event to event. Most often crossbars rest less than 8′ tall. Be advised that trade show walls most often do not fit under these tents. Please size wall banners appropriately so that they fit between tent poles. General measurements for 8′ tent legs include: 10 x 10 tent: 9′5″(W) x 7′9″(H) 10 x 20 tent: 19′5″(W) x 7′9″(H) 20 x 20 tent: 19′5″(W) x 7′9″(H) Please reach out for further questions.
Please consult with your Wanderlust contact if you have a custom activation. Additional permitting fees may apply. All tents and structures should be able to handle wind and rain, sun exposure and the natural elements. Please make sure to secure everything appropriately. Please visit our Custom Build Permitting page for general and site specific information. For further questions, please contact chelsea@wanderlust.com.
Kula Market footprints are typically built in rows. Other tents or builds may be placed directly next to or on both sides with no additional spacing. NOTE: Corner or stand alone footprints are not available for request.
Load-in: Please be prepared to move vehicles immediately after they are offloaded. Load-out: Please completely break down your booth and move items to loading zones as designated by on site Wanderlust staff.
Wanderlust events are rain or shine. We may adjust the schedule due to weather. Please prepare for various weather conditions and check the forecast. Wanderlust provided high peak tents come with walls.
These events take place on outdoor terrains, often grass. Please prepare to carry or dolly items on unpaved surfaces. NOTE: Most footprints are not level.
If you bring your own tent or build, you must bring sufficient weights. Wanderlust will not provide tent weights. Using a 10×10 pop-up tent for example, we recommend at least 35 lbs per leg. Please ask if you are unsure about how much weight is appropriate for your structure.
Use the Partner Advance Form to advance power needs. Please list all items that need power. Electricity is available only on event days. If you require more than a standard 120V 20A outlet, please email brian_p@wanderlust.com NOTE: Power outlets may be up to 100′ away. Please bring long enough extension cords. Wanderlust will not provide extension cords or power strips.
Failure to comply with greening guidelines may result in being asked to discontinue serving. Failure to comply with any of these greening guidelines may result in being asked to discontinue serving and/or participation.Partner Initiatives
Please help us Wander Without Waste! As yogis, it is our duty to be good stewards of the Earth, so please conserve! Promotional giveaways made from plastic are not permitted at our festivals. All promotional materials must be printed on recycled paper, however, we encourage reducing printed materials by providing brand messaging and discount codes on display boards. Lets work together to minimize our waste and build a positive relationship with our environment. Check out this page and see how we’re doing our part to create a greener festival experience.
Wanderlust encourages our partners to use signage and banners with sustainable materials, such as natural fabrics or reclaimed wood, instead of vinyl or plastic whenever possible.
Any capture of photos or videos on-site must be approved in advance by Wanderlust. Such approval will not be unreasonably withheld provided that such photo or video capture occurs in close proximity to your activation area. All photographers and videographers must be identified in advance and must wear appropriate photo/video credentials issued by Wanderlust. Wanderlust cannot authorize photo or video capture in any class. Full-resolution copies of any photos or videos captured on-site must be provided to Wanderlust promptly upon request and Wanderlust retains the right to use any photos captured at our events for promotional purposes.
Sample sizes are limited to 3 oz or less at all events. Wellspring is 1oz or less for food samples and 2oz or less for beverage samples. Please see below dropdowns for site specific requirements and general information on permits.
Check back for our updated 2020 Marketing Kit to help spread the word about Wanderlust.
What is an affiliate? A like-minded business who promotes Wanderlust to their local community and larger network regional to Wanderlust events. Affiliates receive 15% commission on total sales of any qualifying access ticket by sharing a unique affiliate link; paid out within 30 days of the referral. As an affiliate, businesses are able to monetize conversations they are already having while helping to drive ticket sales. Fill out the Program Application to sign up. Have more questions? Check our FAQ page.
If you have any additional questions, please contact your Wanderlust point of contact directly, information below. Thank you for participating in the 2019 Wanderlust Events. We look forward to working with you! Sincerely, The Partnerships Team CONTACT INFORMATION Jonnie Halstead Jodi Blea (Partnerships) Deborah Morrison (Finance)
Event Director
jonnie@wanderlust.com
jodi@wanderlust.com
deborah@wanderlust.com
Wanderlust 108 Brooklyn
DATE
September 12, 2021
ADDRESS
Prospect Park – The Nethermead
101 Prospect Park Southwest
Brooklyn, NY 11225
OFFICIAL BROOKLYN 108 WEBSITE
Website
Please check back for the updated event page for more information on the event schedule, specific event information and FAQs.
KULA MARKET HOURS
8:00 AM – 4:30 PM
LOAD-IN/OUT + PARKING DETAILS
Load-in: Saturday, 9/11 12:00 PM – 6:00 PM
Load-out: Sunday, 9/12 5:00 PM
Parking: there is no parking available within the park. Public street parking is available in surrounding neighborhoods and around the park.
SALES PERMIT
If you are selling items at the Brooklyn event, you will need to apply for a Certificate of Authority. Visit the NYS License Center Website and follow all listed directions. Twenty-four hours after the form has been submitted please follow up with the License Center to confirm approval. Once approved please ask them to fax you the license; if it is mailed out it will not arrive in time for the Brooklyn 108 event.
CASH
Prospect Park has requested that sellers do not handle cash on site as part of the Park’s security policy. Please be prepared to accept credit cards.
EVENT DATE
September 12, 2021
FOOD & BEVERAGE PERMITTING
A Temporary Food Service Establishment (TFSE) Permit is REQUIRED for ALL sampled or sold food or beverage items of any kind.
1. Each vendor is responsible for the 5 documents below:
- TFSE Guidelines
- TFSE Permit Required Documents List
- TFSE Application Packet
- Article 88 Health Code
- NYC Website (TFSE guidelines)
2. Complete and submit the TFSE ‘Packet’ to the Dept. of Health no later than AUGUST 2nd.
It is REQUIRED that you apply in-person. Here are the details:
Department of Consumer Affairs (DCA) // 42 Broadway, Manhattan, NY 10004.
Hours: 9:00am to 5:00pm Monday to Friday.
APPLICATION FEE: $70
SAMPLING INFORMATION
Pre-packaged items include:
- Prepackaged dry food product that requires no temperature holding.
- Food that is potentially hazardous that will require handling and reservation.
- For either of the two a TFSE or FSE permit WILL BE REQUIRED to distribute and serve them.
“Dry Food Product” WILL NOT require the vendors to have a Food Protection Certificate holder present. “Potentially Hazardous Food Product” WILL require vendors to have a Food Protection Certificate holder present in their vending booth throughout the entirety of the event.
Non pre-packaged items include:
Juice poured into a cup, or a granola bar broken into pieces, etc. Businesses serving these items are required to have an FSE or TFSE and someone with a Food Protection Certificate supervise the food operation. This is required to avoid potential issues with food protection, proper food handling etc.
ADDITIONAL REQUIREMENTS
ServSafe (National Certification) or NYC Food Handlers Certificate is required for submittal of forms and operation of food booths.
Note that the supervisor of the food operation or food worker must hold Food Protection Certificate or its equivalent where food processing or handling of potentially hazardous foods will be involved. This is the Food Protection Certification training website.