108 Vendor Welcome Packet

Wanderlust 108 Canada Partners

Thank you for participating in Wanderlust 108. Our goal is to provide you with a seamless experience from beginning to end. Please read the below information and should you have any additional questions or concerns, don’t hesitate to contact us. We look forward to a wonderful event! See details below.

108 Canada Tour General Information

PARTNER ADVANCE FORM

Please fill out the Wanderlust 108 Partner Advance Form here to submit your onsite needs and specific requests no later than May 15, 2015.

*Note: You will need to bring your own 100’ extension cord and power strip if you would like access to basic electricity. If you have arranged for a tent on site, it will come equipped with tent walls and weights. If you are bringing your own custom tent, you are also responsible for providing tent walls and weights.

Shipments

Please note that because the event is held at a city location, no shipments can be accepted in advance. Everything must be loaded in the morning of the event (or the evening before if you have advanced this).

ADVANCE YOUR LOAD-IN

Due to vehicle capacities, exact arrival time must be advanced with the event Sponsor. Operations Manager. Contact Information will be sent to you prior to May 15.

COLD STORAGE

Wanderlust will not provide any cold storage on-site. If your items require refrigeration, please arrange to bring our own refrigerator or cooler or reefer trucks. Reefer trucks must be advanced with your load-in.

GREENING GUIDELINES

Using compostable products is mandatory at all Wanderlust Events. In order to comply with these greening initiatives, styrofoam and plastic food service ware is not permitted. Approved items include paper cups and plates that are compostable, and other items found here. We appreciate your support in our recycling and composting program!

Please break down your cardboard AND separate your recyclables from your trash at your booth. If you need any bags ask a custodial or green team member. Clear or white bags are for recycling, and black bags are for trash. Let us know if you have any needs requiring extra bins or service. Please DO NOT Leave anything behind. This includes weights for your tents, such as cinder blocks, carpets and other décor.

RUN OF SHOW + FAQ LINKS

Click here for links to each event’s schedule, specific event information and

INTERNET

We do not guarantee internet reception. Please bring your own hotspot if you require streaming or if internet is necessary for purchases, etc.

WEATHER

Wanderlust 108 will happen rain or shine. That means that in the event of rain, we might slightly adjust the schedule, but please be prepared for any type of weather. Your tent will have 3 walls that can be utilized in the event of rain/shine, but we recommend bringing a tarp(s) for extra coverage of your products.

If you have any additional questions, please contact your sponsor manager directly, information below.

Thank you for participating in the 2015 Wanderlust 108 Canada, we look forward to working

with you!

Sincerely,

The Wanderlust 108 Canada Team

CONTACT INFORMATION

Jen Bluestein
PHONE: 416-262-6125
EMAIL: Jennifer@feldman-agency.com

Jenn Sookdeo
PHONE: 416-827-3661
EMAIL: Jennsookdeo@gmail.com

Victoria Pfeifer
PHONE: 416-524-2243
EMAIL: Victoriapfeifer@gmail.com

Site Specific Information

Calgary

DATE

Saturday June 13, 2015

ADDRESS

Fort Calgary
750 – 9th Avenue SE
Calgary, AB T2G 5E1

GETTING HERE

Map + additional information available here. A detailed load-in map can be found below.

VENDOR CONTACT

NAME: Victoria Pfeifer

PHONE: 416-524-2243

EMAIL: victoriapfeifer@gmail.com

KULA MARKET HOURS

10 AM – 5 PM

LOAD-IN/OUT + PARKING DETAILS

Vendors can pull directly into the vendor load in area off 9 Ave SE (the south/east end of the Fort). LOAD-IN MUST OCCUR THE NIGHT BEFORE THE EVENT. LIMITED MORNING OF LOAD-IN TIMES ARE AVAILABLE. All vehicles must be clear of this area by 8:30 AM. Exact vehicle arrival times must be advanced with your Wanderlust On Site Vendor Coordinator. There are public parking lots off 7th and 8th Avenue. There is no parking available on site.

DOCUMENTS NEEDED TO PARTICIPATE AS A VENDOR

-CERTIFICATE OF INSURANCE (Purchase HERE with automatically filled-in Wanderlust information)

CERTIFICATE OF INSURANCE

SAMPLE COI

Wanderlust requires that each Exhibitor shall maintain a valid liability insurance policy with a minimum coverage of $2,000,000 for each occurrence naming 2450936 Ontario Inc. (along with other entities listed below) as an “additional insured”.

Your Event Policy Should Include:

Minimum coverage of $2,000,000 for each occurrence
No General Aggregate
Personal and Advertising Injury
Hired & Non-Owned Auto Liability
Tenants Legal Liability Limit $2,000,000
Medical Expenses for an injured 3rd party $10,000

We will need a COI on file by May 15. Please name 2450936 Ontario Inc as the certificate holder and list the following as additionally insured:

The City of Calgary
Fort Calgary

*Additional requirements found in your agreement and welcome email

FOOD & BEVERAGE PERMITTING

If you are sampling, selling, or giving away any food or beverages, please submit the Food Vendor Notification Form to Victoria Pfeifer no later than May 13, 2015. Food Handling Permits must be turned in by June 1. Click the link below to be redirected to the F&B required forms. Please direct any F&B related questions to Victoria Pfeifer.

After receiving your permit, please email victoriapfeifer@gmail.com a copy of your permit IMMEDIATELY (If you already have a permit, please send a copy to victoriapfeifer@gmail.com as well).

– CALGARY FOOD VENDOR NOTIFICATION FORM due May 13, 2015

– CALGARY AHS NEW VENDOR FOOD HANDLING PERMIT APPLICATION due June 1, 2015

– CALGARY AHS NEW FOOD BUSINESS INFORMATION

LOAD-IN MAP

Toronto

DATE

Saturday June 27, 2015

ADDRESS

Olympic Island Park
Toronto Islands
Toronto, ON M5J 2E9

GETTING HERE

Map + additional information available here. A detailed load-in map can be found below.

VENDOR CONTACT

NAME: Victoria Pfeifer

PHONE: 416-524-2243

EMAIL: victoriapfeifer@gmail.com

KULA MARKET HOURS

10 AM – 5 PM

LOAD-IN/OUT + PARKING DETAILS

The vehicle ferry “ONEIDA” has very limited capacity, and each direction runs 15 minutes. You have two options for loading on and off to Olympic Island via ferry. LOAD-IN MUST OCCUR THE DAY BEFORE THE EVENT. LOAD OUT WILL OCCUR AFTER 6:00 PM ON EVENT DAY, PLEASE BE PATIENT AS THERE IS ONLY ONE VEHICLE FERRY. All partners must be on site and set up by 9:00AM on event day for inspection. Transport to Olympic Island on event day will be via regular Toronto Island passenger ferry service to Centre Island. Partners are responsible for the passenger ticket fees for staff as charged by the Ferry Docks.

Option 1 – Partner Vehicle Travels to Island

A partner may transport their vehicle to this island by vehicle ferry.

Exact vehicle arrival times for the ferry will be advanced with Victoria Pfeifer (victoriapfeifer@gmail.com). Once on the island, vehicles will be marshaled from the arrival dock to the event site. Vehicles must NOT drive on the island without a marshal.

Once on the Island, parking will be made available at no charge on the event site. Transport back to the Ferry terminal on the passenger ferry is at no additional charge.

Once a booth is packed up, after 6:00PM on event day, vehicles will be marshaled to the Island Ferry dock in groups for transport back to the Queen’s Quay Ferry Terminal. The vendor coordinator on site will direct vehicles accordingly. Make/Model of Vehicle, License Plate and Driver Name must be submitted to Victoria no later than June 10th.

Option 2 – Partner Goods/Supplies Travel to Island on Wanderlust Truck

A partner may cross-load their goods on to a Wanderlust truck near the Ferry Docks for transport to the Island. Exact arrival and loading times will be advanced with Victoria Pfeifer (victoriapfeifer@gmail.com). The partner staff will then take the Toronto Island passenger ferry service to Centre Island for set up of their booth. Partners are responsible for the passenger ticket fees for staff as charged by the Ferry Docks. Paid parking is available near the loading zone in the lot nearby on a first come first served basis.

Once a booth is packed up, after 6:00PM, the partner will re-load their goods into the Wanderlust truck for transport back to the Ferry Docks. The vendor coordinator will coordinate the packing of the truck and marshal to the Island Ferry Dock accordingly.

Wanderlust is not responsible for damages to goods as part of the cross-load and transportation.